Job Listing

Administrative Associate at Springfield-Greene County Library District

Description:
POSITION: Administrative Associate LOCATION: The Library Center – 4653 S Campbell Avenue – Springfield, MO Classification: Full Time Track: Library Specialist II FLSA Status: Non-exempt SALARY: $18.64 per hour APPLICATION DEADLINE: Until Filled This is a full-time position, approximately 40 hours per week. Candidates must be available primarily Monday through Friday from 8:30am to 5:00pm. Some hours outside this time frame may occasionally be required. As a condition of employment, work schedules may change as necessary to best provide user services and to meet the Library’s responsibility to the citizens of Greene County. Excellent Full-Time Benefits include paid Vacation, Sick time off, and holiday pay. Employee Assistance Program, Medical, Dental, and Vision insurance, LAGERS retirement plan, retirement savings, Life and AD&D insurance, and Telehealth. This position requires a BS/BA degree in a related field. To be considered for this position TRANSCRIPTS MUST ACCOMPANY YOUR APPLICATION. All candidates for employment must be at least 16 years old. Education and experience shall be evaluated with regard to recency and quality, as well as quantity. Based on the number and quality of applicants, applications may be reviewed for qualifications beyond the minimums stated herein. Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. Individuals with disabilities should request reasonable accommodations in accordance with the Americans with Disabilities Act prior to testing or appointment. EQUAL OPPORTUNITY EMPLOYER Position Summary The Administrative Associate provides high-level administrative and clerical support to the Executive Director, Executive Team, and Board of Trustees. This role maintains records, prepares reports, coordinates meetings and special events, and ensures compliance with public meeting and records policies. Serving as the first point of contact for visitors and calls, the Administrative Associate represents the Library with professionalism and discretion, handling sensitive information with confidentiality. The position requires strong organizational skills, attention to detail, and the ability to balance multiple priorities while working both independently and collaboratively. Essential Functions ? Provides administrative support to the Executive Director, members of the executive team, and Board of Trustees ? Performs general clerical duties including, but not limited to, filing print and digital documents and records, according to the records retention policy, draft documents and reports, schedule appointments and resources such as vehicle use and meeting rooms, prepares and distributes meeting agendas, takes minutes for special and board meetings, and maintains policies and procedures manuals ? Possesses excellent organizational skills with strong attention to detail, ability to prioritize, problem-solve, and take initiative to work independently ? Prepares and distributes notifications of public meetings in accordance with standards. ? Coordinates response to Sunshine Law requests in consultation with appropriate department managers ? Answers incoming calls and greets visitors and staff upon arrival to administrative offices. ? Coordinates special events originating from the executive director’s office ? Assists with travel arrangements, memberships, and expense reports in cooperation with HR/Training and the Business Office ? Performs duties with a high degree of professionalism, discretion, and confidentiality ? Interprets and implements the Library’s General Conduct Policy ? Consistently punctual for work and meetings; Completes assigned duties in a timely manner ? Exemplifies professional attitude and demeanor while engaging constituents, including the ability to work and interact with others in a cooperative, pleasant, and constructive manner. ? This job description is not intended to be all inclusive; employee may be required to perform other related duties as required to meet the ongoing needs of the Library. Contact ? Works closely with the executive director, executive team, board members, administrative staff, and library visitors ? Telephone and electronic contact with library staff, vendors, and the public Supervision ? Supervised by Executive Director Physical Demands ? Regular computer keyboard, deskwork ? May sit for long periods of time ? Occasional lifting of supplies and print materials weighing up to 30 lbs. Working Environment ? Primarily indoors with heating and cooling regulated in a general office environment ? Open desk environment Miscellaneous Requirements ? Must pass a security background check The vision for the Springfield-Greene County Library is to be a thriving Library that is an integral part of the lives of the community. Library employees will be expected to embrace the following values: Collaboration: Work in partnership to strengthen our community Credibility: Be a source of trustworthy and dependable information Empowerment: Provide the means or ability to accomplish objectives Excellence: Be the best in everything we do Inclusion: Invite and welcome Innovation: Foster new possibilities Respect: Treat all people with dignity

Qualifications:
Skills/Job Knowledge ? Skilled in computer applications such as word processing and database entry, with proficiency in Microsoft and Google products ? Excellent written and verbal communication skills ? Ability to multitask during times of high work volume ? General office skills and high level of organization ? Interact as a team player as well as work independently ? Customer service focus Education/Experience ? Bachelor's degree required ? Prior administrative support and office experience preferred ? Prior experience working in a Non-Profit or Government environment is helpful ? Is a licensed and insured motor vehicle driver with a safe driving record

To Apply:
Applications may be found online at http://thelibrary.org/work then follow the link provided for this Job Posting. Complete the application through our online application process. Direct questions through e-mail to humanresources@thelibrary.org or call 417-616-0589 Monday – Friday 8:30am – 5:00pm.

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