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Payroll & HRIS Coordinator

Posted:April 1, 2024 (posted 24 days ago)View All Jobs
Location:Ozark, MO (USA County)
Company:James River Church
6100 N 19th St
Ozark, MO 65721

Job Summary Under the supervision of the Human Resources Director, the Human Resources Payroll & HRIS Coordinator will be responsible for front-line administrator and internal entering, maintaining, auditing, and processing sensitive data. The Human Resources Payroll & HRIS Coordinator will also be responsible for processing and auditing payroll. This position will also aid in other various duties as assigned by the Director to further advance the ministry. Essential Responsibilities & Duties General: Answer and screen incoming calls and emails. General clerical duties including photocopying, fax, and mailing. Assist in managing the Human Resources inbox. Maintain digital and hard copy file system. Schedule and coordinate meetings, agendas, and appointments. Create and/or revise systems and documents as necessary. Assist in projects as assigned. Payroll: Approve and adjust employee time adjustments and time off requests as needed. Maintain payroll manual adjustment sheet daily in preparation for payroll. Enter manual adjustments in payroll. Audit timecard reports for accuracy and make necessary adjustments prior to processing payroll. Balance pre-payroll process. Monthly Audits HSA/HRA reconciliation ACA Dashboard and 1095 Assist in special off cycle payroll runs. Assist in the distribution of payroll checks. Other payroll duties assigned. End of Year Participate in W2 and 1095 audit HSA/HRA reconciliation audit Download payroll quarterly and yearly reports Assist in processing immediate termination checks for employees and MOU Training timecard managers on Time and Labor in Paylocity. Work alongside Accounting in payroll reconciliation. IDV Verification for Paylocity HSA Accounts. Manage WEX Employer Portal. Human Resources: Open Enrollment Participate in Open Enrollment reconciliation. Work with HR Recruiter to update and maintain Open Positions Detail Report for accurate yearly reporting. Assist with recruiting, onboarding, and benefits as assigned. Department Duties: ACA Compliance: Evidence of Offer uploads in January and July Aid in ACA Dashboard management and updates to be compliant with 95% offer status. End of Year: Participate in W2 and 1095 Audits Assists in managing current and previous employees in HRIS, hard copy, and in electronic employee files. Monitor and approve employee pending employee changes in HRIS. Performs monthly audit to reconcile electronic employee files and HRIS file. Create and compile reports as needed weekly, monthly, quarterly, and yearly: Payroll Groups Default Hours Employee Status Performs other duties assigned by Human Resources Director. HRIS – Personnel Administration: Management of HRIS software systems. Serves as the primary recipient and processor of organization-wide Personnel Status forms. New Hires/Rehires Internal Transfers Status Changes/Title Changes Wage Adjustments Terminations Position Approvals Ensures the timely implementation of database changes from Personnel Status change forms to ensure accurate payrolls. Add any necessary payroll adjustments related to Personnel Status change forms to manual payroll adjustment sheet. Works closely with Weekday Preschool to help process Personnel Status forms, Contracts, Reviews, and manage changes. Processes employee terminations in HR systems, and coordinate with Human Resources Administrative Assist termination details, and update payroll manual adjustments sheet as needed. Update with FellowshipOne Go employment status. Budget: Provide as back up for entering invoices, processing monthly bankcard statements, mileage reimbursements, and balance credit card statements. Provide as backup in processing detailed MetLife self-bill.

Highschool diploma, Associates degree preferred. Two (2) years of administrative experience. One (1) year of payroll and/or accounting experience. PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams). Any equivalent combination of training and experience. Called to support ministry. This position requires that the candidates be actively attending and have completed grow track with approval as adream team member.

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